Volunteer At PCRG’s 2024 COMMUNITY SUMMIT

Volunteers are necessary to ensure the summit runs smoothly. As vital contributors to the summit’s progression, you will have access to networking opportunities with nonprofit and community leaders. In exchange for your help, PCRG will provide volunteers with meals and free access to summit programming on both days. 

This year, we’ve attempted to give each volunteer at least one complete day with no volunteer responsibilities, both lunches and at least one networking session – to ensure the most benefit. 

Volunteer Expectations

Volunteers are expected to be punctual, helpful, considerate, and —  above all else —   professional. During the two-day summit, volunteers are required to:

  • Arrive 15 minutes prior to assigned shifts. 

  • Professional Business Attire: ( No Jeans or Casual attire).

  • Be willing to work five-hour shifts on at least one of the two days —  May 8-9. Those would be from 7:00 a.m. to 12:00 p.m.  OR 12:00 p.m. to 5:00 p.m. 

Volunteer Roles

Greeter (4): This position will greet individuals as they arrive on the 17th floor and direct them toward the registration booth. Greeters will also help answer attendee questions and direct traffic to summit programming and events.

Lobby Director (2): This position will greet summit guests as they enter the Omni William Penn Hotel lobby and direct them toward the conference on the 17th floor. Directors will also help answer attendee questions and possibly step in to assist with the greeter position’s duties.

Registration Booth Attendant (4): This position will help check conference attendees in and ensure their registration payment has been received before providing them with conference materials (name tags, program books, etc.). If registrants have not paid, volunteers will direct them to Corey Sage and the volunteer cashier.

All volunteers working the registration booth should be prepared to answer attendees’ questions and provide directions to summit programming and events.

Cashier (2): This position will assist PCRG Chief Financial Officer Corey Sage with registering and processing payments of attendees who haven’t registered or paid for their tickets ahead of time. Cashiers will be provided with a list of registration levels to ensure they collect the accurate amount of money from people registering on-site. 

Session Coordinator (4): This position will ensure their assigned session runs smoothly. They will:

  • Change room signs between sessions.

  • Check-in with HM Media to ensure speakers’ A/V needs are met ahead of the session's start.

  • Time each session and signal time and wrap-up warnings to speakers.

  • Distribute session materials, if applicable.

  • Ensure attendees fill-out presenter evaluations and carry the forms back to the volunteer room.

Scribe (4): This position will take notes on and highlight ideas, solutions, and remaining work discussed during three open conversations. The goal of the open conversations is to allow attendees and experts to explore and unpack key topics. They will also guide PCRG develop a policy agenda based on ideas and solutions exchanged —  this is where your note-taking assistance will come into play.

Floater (4): This position will fill in to assist with duties related to the above positions as necessary and during others’ meal breaks —  please note breaks will be staggered to ensure everyone is able to rest and eat.

If at any time floaters don’t have an assigned task, they should report to the registration desk and ask Bobby Dennis for direction. 

Date/Time/Location:

Tuesday, May 7 from 2:30-5:30 p.m. in the Riverboat room at the Omni William Penn Hotel (Take the elevator to the William Penn level).

Orientation of positions, scheduling, venue walkthrough & registration set-up.

Volunteer Registration Form

QUESTIONS?

If you have any questions, please email or call Bobby Dennis, PCRG Director of Logistics, at bdennis@pcrg.org